Owner Relations FAQs

Please understand that we will only answer inquiries from the individual(s) whose name(s) appear on the account or the owner’s legally recognized agent. This is to protect the confidentiality of information regarding your account.


When were the Revenue checks mailed?
What should I do if I don’t receive my check?
What if my check is lost, stolen, or stale dated (over 180 days old)?
Can I receive a copy of an endorsement (signature) on my check?
Do you offer Direct Deposit?
How do I change my address?
What if I change my name?
How do I add my spouse to my account?
What should I do if the owner of record passes away?
How do I transfer my interest to someone else?
What documentation is required to transfer my interest into a Trust?
What if there is a change in the Trustee?
I need an explanation of my check detail.
Why did you deduct backup withholding?
Why are the Division of Interest Decimal (DOI) and the Disbursement Decimal different on my detail?
What are the deductions in the column Property Deducts/Owner Deducts?
Why are there negatives amounts on my check detail? Do I subtract that amount?
Why does the amount of my royalty payment vary from month to month?
Why is the gross amount of my check smaller than the net?
My sibling/family member has the same interest as I do, why is their check different than mine?
Why have I not received any money on a new well that is producing?
What is the value of my interest?
Where can I find out about unclaimed (escheated) funds?
When will I get my 1099?
Why doesn’t my 1099 tie to the checks I received?
Why did I receive multiple 1099s?
How do I report certain income/expenses on my tax return?
Why didn’t I get a 1099?
How can I have any discrepancies corrected?
How do I obtain a copy of my 1099?
Why did I receive a letter telling me I could obtain information from the Railroad Commission?



When were the Revenue checks mailed?
Checks are mailed on the last business day of each month. We ask that you wait at least two weeks before you contact our Owner Relations Department. Due to potential postal delays (holidays / weather) a revenue check may take longer to arrive.

What should I do if I don’t receive my check?
Your account must accumulate a minimum balance of $100.00 in order for a check to be issued unless otherwise designated. A check will be issued in either March or April on an annual basis to all accounts in a pay status with a balance of $ .01 or greater.

What if my check is lost, stolen, or stale dated (over 180 days old)?
You will need to contact our Owner Relations Department. We require a written request to stop payment on a check, signed by you, the owner. Upon receipt of that written request we will research the check and take the appropriate action. If it is voided and the funds are to be reissued to you, that will occur on your next revenue check along with any current revenues due you. Checks that are 180 days or older will not be honored by our bank. These should be returned to the address below to be voided and reissued.

EP Energy E&P Company, L.P.
Attention: Owner Relations Department
P O Box 4660
Houston TX 77210-4660

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Can I receive a copy of an endorsement (signature) on my check?
Yes, upon request from you we will obtain a copy and send it to you either by fax or mail.

Do you offer Direct Deposit?
We offer the opportunity for you to receive your revenue/royalty payment via direct deposit (electronic funds transfer). Owners enrolled in our Direct Deposit Program receive check detail in pdf format accessible via the Owner Relations Online System, not by US mail. You will need to complete the Direct Deposit Form (Click here for a Direct Deposit Form) and self-register for online check detail via the Owner Relations Online System (Click here to access the Owner Relations Online System). It is very important that once you submit the Direct Deposit Form, you register with Owner Relations Online System. Instructions for self-registration can be found on the Direct Deposit Form.

How do I change my address?
To protect your ownership interest, all address changes must be submitted in writing and include the owner’s signature(s). It is important that you keep your address current with EP Energy E&P Company, L.P. A postal forwarding order is insufficient. The Postal Service will not forward your check. When it is returned to us it could result in your account being placed in suspense. Click here for an Address Change Form. Please be sure to include all owner numbers which this change will affect. Click here for a Joint Owner Address Change Form. Send your request to:

EP Energy E&P Company, L.P.
Attention: Owner Relations Department
P O Box 4660
Houston TX 77210-4660

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What if I change my name?
Individuals:
If you get married, provide a copy of your marriage certificate – include your change of name (from and to);
If you get divorced, provide a copy of your Divorce Decree reinstating maiden name (from and to). If the property is divided by the divorce decree, the full decree is required and must be accompanied by a recorded conveyance document;
If your name has been changed by Court Order, provide a copy of the Order.

Company or Corporation:
Certificate of Name Change with verification of Tax ID to be used
Certificate of Merger with verification of Tax ID to be used

Documents should be mailed to:
EP Energy E&P Company, L.P.
Attention: Division Order Department
P O Box 4660
Houston TX 77210-4660

How do I add my spouse to my account?
Provide a copy of the conveyance document properly recorded in the county/parish in which your mineral interest is located to:

EP Energy E&P Company, L.P.
Attention: Division Order Department
P O Box 4660
Houston TX 77210-4660

What should I do if the owner of record passes away?
The requirements for ownership transfer due to death vary by state and are dependent on whether or not the decedent had a will. You will need to contact our Owner Relations Department and advise us of the death of the owner. The interest may be suspended pending receipt of appropriate transfer documents. After our Owner Relations Department is notified by you, our Division Order Department will contact you to advise you what documentation is required.

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How do I transfer my interest to someone else?
Provide an assignment or deed document of conveyance that has been recorded in the county/parish and state where the minerals reside. Be sure to provide the social security number of the new payee, the address, and daytime telephone number. Please mail documents to the following address:

EP Energy E&P Company, L.P.
Attention: Division Order Department
P O Box 4660
Houston TX 77210-4660

What documentation is required to transfer my interest into a Trust?
Provide a copy of the Trust Agreement or Memorandum of Trust in addition to a conveyance document from the current owner of record into the Trust. These documents must be recorded in the county/parish and state where the minerals reside and mailed to:

EP Energy E&P Company, L.P.
Attention: Division Order Department
P O Box 4660
Houston TX 77210-4660

What if there is a change in the Trustee?
You will need to provide a copy of the applicable portion of the Trust document that identifies the successor Trustee, the duties and power of the Trustee, and the circumstances leading to the replacement of the Trustee. Let us know if there is a change of address. Mail these documents to:

EP Energy E&P Company, L.P.
Attention: Division Order Department
P O Box 4660
Houston TX 77210-4660

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I need an explanation of my check detail.
Click here for an example and explanation of our check detail.

Why did you deduct backup withholding?
IRS regulations require payors to withhold 28 percent of the gross proceeds from any payee who has not provided a Social Security Number or Employer Identification Number. To provide a Social Security Number or Employer Identification Number, Form W-9 may be downloaded here. Completed and mailed to:

EP Energy E&P Company, L.P.
Attention: Owner Relations Department
P O Box 4660
Houston TX 77210-4660
Also, Utah requires withholding of State Income Tax from gross proceeds paid to owners for their Utah property interests whether they live in or out of the State of Utah.

When Backup Withholding or State Income Tax Withholding is made, the amount will be reported on the Form 1099 for the year and the payee may claim credit for it when the appropriate income tax return is filed.

Why are the Division of Interest Decimal (DOI) and the Disbursement Decimal different on my detail?
The division of interest decimal is your true ownership decimal. The disbursement decimal reflects your proportionate share in the sale of production from the property in which you have an interest. The two decimals can differ if there are multiple working interest owners in the property with different marketing arrangements. The disbursement decimal reflects your proportionate share of the volumes your lessee receives for sales that month.

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What are the deductions in the column Property Deducts/Owner Deducts?
This column includes but is not limited to costs associated with gathering, transporting, dehydrating, and processing oil and gas.

Why are there negatives amounts on my check detail? Do I subtract that amount?
Occasionally adjustments must be made on revenues previously paid to you. When this occurs the original payment is reversed and the new amount is paid. These negative amounts must be subtracted when calculating your total. These adjustments become necessary for various reasons such as: We were originally provided incorrect production figures (volumes), or pricing from the transporter or gatherer of production, and need to correct that information, production may be allocated incorrectly and must be corrected, or a tax rate may have changed. We make every attempt to properly account for the volume and the price in accordance with your Lease Agreement and State statutes. When a correction to achieve that goal is necessary it could result in a negative or positive affect on your check.

Why does the amount of my royalty payment vary from month to month?
Several factors contribute to the variance of your check total. Changing market conditions will cause the price to fluctuate. Mechanical problems, operational problems, routine maintenance, and even weather conditions may cause a well to have some downtime. As properties age there is a normal trend for production to decline. Prior period adjustments will cause the total amount of your check to change. In some states Ad-valorem tax deductions may have been applied. If you feel that there is a problem with your check you need to contact Owner Relations.

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Why is the gross amount of my check smaller than the net?
This should only occur when a reimbursement of severance tax or other deductions has occurred. In certain states there is a tax allowance for wells that have a high cost for drilling and producing. When we are advised that this reduction is allowable we reimburse the owner for severance taxes that have been withheld.

My sibling/family member has the same interest as I do, why is their check different than mine?
Payments may differ for several reasons: One owner could have Federal Backup Withholding taken from their check, or Non Resident Tax Laws may create a difference. The difference could also occur due to the rounding of decimal interests, or one owner may be setup with a different minimum check threshold. A family member could also have additional interests in other properties. Please remember that it is our policy to not discuss any other owner’s interest even if they are a family member.

Why have I not received any money on a new well that is producing?
Payment is made as soon as complete title information is received, but not later than the terms of the lease or state statutes allow.

What is the value of my interest?
EP Energy E&P Company, L.P. cannot provide an appraisal as the value is a matter of opinion. You may contact a royalty broker or local banker in the county/parish where your lease is located.

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Where can I find out about unclaimed (escheated) funds?
All states have laws that require the reporting of unclaimed funds belonging to owners who cannot be located.You will need to contact the applicable state(s) to reclaim funds that have been escheated and belong to you. A website you may find helpful is www.naupa.org National Association of Unclaimed Property Administration)

When will I get my 1099?
1099 Forms are required by law to be mailed out by January 31st.If you have not received your Form 1099 within two weeks after that date you may contact Owner Relations to receive a duplicate.

Why doesn’t my 1099 tie to the checks I received?
The amount required by IRS to be reported on the 1099 Misc. Form is the gross amount of your checks (before taxes or other deductions). Your 1099 gross amount should agree with the YTD (year to date) totals on your last check for the year.

Why did I receive multiple 1099s?
If you have more than one owner number or more than one sub for your owner number you will receive a form 1099 for each owner number and sub.

Currently Utah, Oklahoma, and New Mexico require a backup withholding tax for non resident interest owners. Additional 1099s are issued to those owners for each state.

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How do I report certain income/expenses on my tax return?
EP Energy E&P Company, L.P. cannot provide tax advice. You will need to contact your tax advisor regarding questions concerning your tax return.

Why didn’t I get a 1099?
You need to be sure that we have your current address and Social Security number. Forms to correct either of these are available for you in this website.
1099s are issued to royalty owners who have received a gross amount of $10.00 or greater during the tax year and to working interest owners who have received $600.00 or greater during the tax year. Entities identified as corporations are generally not issued a 1099.

How can I have any discrepancies corrected?
Changes will be made when you submit the required documentation to Owner Relations. The deadline for submitting changes is March 15th of the current year. Please notify us as quickly as possible after receiving your 1099 to be sure your information is corrected prior to submitting the information to IRS.

How do I obtain a copy of my 1099?
Duplicates can be provided to you should you misplace your form. Please contact Owner Relations at (713) 997-1200 and be ready to provide your owner number (s) and verify the address for mailing the form to you.

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Why did I receive a letter telling me I could obtain information from the Railroad Commission?
You have received the letter mailed to Texas owners as required by Section 91.504 of Texas Natural Resources Codes. Click here to view the letter. This letter, mailed annually, is for owners of properties producing in the state of Texas only. It informs you of your right as a Texas interest owner to request from the payor the following information if not otherwise provided for you:

Information about itemized deductions
The heating value of the gas
The Railroad Commission of Texas identification number for the lease, property, or well
Your request must be written and mailed to EP Energy E&P Company L.P. Owner Relations Department by certified mail.

EP Energy E&P Company, L.P.
Attention: Owner Relations Department
P O Box 4660
Houston TX 77210-4660
Additional information regarding production and related information may be obtained by contacting the Railroad Commission of Texas at either the website or the address as follows:

www.rrc.state.tx.us

Railroad Commission of Texas
Office of Public Assistance
P O Box 12967
Austin TX 78711-2967

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